Registration disclosure for private individuals and undertakings

General information

In order to locate another person, you may apply for a registration disclosure about a clearly identifiable person. Only people who can produce an order for execution against the requested person can request information about dates of birth.
There is the option of filing an application for non-disclosure of personal information. A legitimate interest must be demonstrated for this. Examples include those who can demonstrate legitimate concerns about retaliation or cases involving incognito adoptions. Where a non-disclosure of personal information is in place, no registration disclosure will be provided.

Affected

Both natural and legal persons can obtain information from the Central Population Register (ZMR) about registered individuals. In general, only information about the main place of residence is disclosed. If a requested person does not have a legitimate main place of residence, information is provided about their last main residence that was deregistered. However, information is not normally provided about additional residences (secondary residences).

Requirements

The requested person must be identified as far as possible using specific data in order to prevent multiple disclosures occurring. The following data relating to the requested person is required as a minimum:

• first name and surname;
• one additional characteristic that could be used to uniquely identify the individual (e.g. date of birth, place of birth, nationality or previous address).

Deadlines

There are no specific deadlines.

Competent authority

The registration authority

• The  municipality office^{German text}
• In chartered urban districts: the municipal executive^{German text}
  • In Vienna: the municipal district office (→ City of Vienna)^{German text}

Procedure

You can request a registration disclosure in person, by post or over the internet.

The registration disclosure can be requested online on the pages of the Central Population Register (ZMR) or via oesterreich.gv.at. To use this facility, you must have a mobile phone signature ("Handy-Signatur"), a card-based citizen card ("Bürgerkarte"), ID Austria or EU Login and the ability to make payments online. The requested information will be provided immediately after payment of the administrative levy. Please note: The administrative levy of 3.30 Euro (at the present time) must still be paid for enquiries that do not yield any clear search results.

Required documents

Official photo ID
In the case of written requests, you must enclose either the original version of the official document or a copy that has been certified by a notary or a court.

Costs and fees

For the application

• verbally: no fee,
• in writing: 14.30 Euro,
• electronic application using a mobile phone signature ("Handy-Signatur"),a card-based citizen card ("Bürgerkarte"), ID Austria or EU Logi: no fee

For the disclosure

• Federal administrative levy:
  • For requests for information from the local population register: 2.10 Euro
  • For requests for information from the Central Population Register (ZMR): 3.30 Euro

Further information

Natural persons or companies (‘other persons entitled to submit requests’ as defined in Section 16a (5) of the Meldegesetz, e.g. chambers, banks, insurance companies, lawyers, debt collection agencies) which regularly require registration disclosures for the assertion or enforcement of rights or claims for commercial purposes have the possibility of gaining access to the Central Population Register (ZMR) for these purposes.

Further links

• Central Population Register – ZMR (→ BMI)^{German text}
• Access to the ZMR for other persons entitled to submit requests – ‘business partners‘ (→ BMI)^{German text}

Legal basis

• Sections 16, 16a and 18 of the Meldegesetz (MeldeG)
• Sections 15 and 17 of the Meldegesetz-Durchführungsverordnung (MeldeV)

Expert information

There is no expert information available.

Link to form

• Online Service "Registration disclosure" via oesterreich.gv.at

Authentication and signature

• Electronically: You can register for the Online Service "Registration disclosure" via oesterreich.gv.at using a mobile phone signature ("Handy-Signatur"), a card-based citizen card ("Bürgerkarte"), ID Austria or EU Login
• In writing or in person: no formal requirements

Means of redress or appeal

An appeal against a decision by the registration authority can be filed with the relevant Regional Administrative Court. This must be submitted within four weeks to the authority which issued the decision.

Assistance and problem-solving services

There are no assistance or problem-solving services.